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thefood.pl s.c. Privacy policy

Introduction

We are pleased with your interest in our company and the services we offer. At the same time, we want you to feel secure in your contacts with us regarding the protection of your personal data. Our employees and collaborators have been obligated by us to maintain confidentiality and comply with regulations concerning personal data protection.

1. What is personal data and what does data processing mean?

“Personal data” means any information relating to an identified or identifiable natural person (“data subject”).

“Processing of personal data” is, in turn, an operation or set of operations performed on personal data or sets of personal data, such as: collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. Data processing may be carried out in an automated or non-automated manner.

2. When does this Policy apply?

This privacy policy applies to all cases where thefood.pl s.c. is the data controller and processes personal data. This applies both to cases where thefood.pl s.c. processes personal data obtained directly from the data subject, as well as cases where we have obtained personal data from other sources.

Below we provide our full details as the personal data controller: thefood.pl s.c. with its registered office in Gdynia, ul. Sosnowa 4, 81-604 Gdynia, REGON: 221848868 and NIP: 5862281637.

3. For what purpose and on what basis do we process personal data?

Here’s the English translation:

The personal data obtained from you is used for the following purposes, depending on the situation in which we gained access to it:

  • Conclusion and performance of the contract between you and thefood.pl s.c., including the handling of any complaints;
  • Fulfillment of legal obligations incumbent on thefood.pl s.c. arising from legal provisions, e.g., issuing and storing invoices and accounting documents, fulfilling obligations regarding the security of services provided;
  • Establishment, defense and pursuit of potential claims, which may include the sale of receivables to another entity, i.e., in the legitimate interest of thefood.pl s.c.;
  • Direct marketing of thefood.pl s.c. services, i.e., in the legitimate interest of thefood.pl s.c.;
  • Creation of reports, analyses and statistics for internal purposes of thefood.pl s.c., including in particular reporting, marketing research, ad targeting, remarketing, planning service development, development work in IT systems, creating statistical models, evaluating the functioning of the thefood.pl s.c. website, including viewership statistics of subpages.

Your personal data will not be used for purposes other than those indicated here, unless thefood.pl s.c. obtains your consent or another use of this information is required or permitted by law.

To the extent that the processing of your personal data is necessary for:

  • Performance of a contract concluded with you or to take action at your request before concluding a contract – the legal basis for processing your personal data is the contract (Art. 6(1)(b) GDPR);
  • Fulfillment of a legal obligation incumbent on thefood.pl s.c. – the legal basis is this legal obligation (Art. 6(1)(c) GDPR);
  • Purposes arising from legitimate interests pursued by thefood.pl s.c., i.e., for direct marketing of our services, fraud prevention or pursuing and defending claims – the legal basis is the legitimate interest of thefood.pl s.c. or our clients (Art. 6(1)(f) GDPR).

If our use of your data is not necessary for contract performance, fulfillment of a legal obligation or does not constitute our legitimate interest, we may ask for your consent for specific uses of your data (Art. 6(1)(a) GDPR). You may withdraw your consent at any time, but this will not affect the legality of our previous use of your data.

Providing your personal data is not mandatory, however, failure to provide it will result in thefood.pl s.c. being unable to perform actions for which the data is required.

4. Automated decision-making

Based on your personal data, thefood.pl s.c. will not make automated decisions concerning you, including decisions resulting from profiling.

5. Data collection through our website

In accordance with the established practice of most websites, we store HTTP queries directed to our server. Browsed resources are identified by URL addresses. The exact list of information stored in the web server log files is as follows:

      • Public IP address of the computer from which the query came (this may be directly the user’s computer)
      • Name of the user’s station – identification carried out by the HTTP protocol if possible,
      • Username provided in the authorization process,
      • Time of query arrival,
      • First line of the HTTP request,
      • HTTP response code,
      • Number of bytes sent by the server,
      • URL address of the page previously visited by the user (referer link) – in case the transition to our site occurred through a link,
      • Information about the user’s browser,
      • Information about errors that occurred during the HTTP transaction.

6. Cookies

The Cookies mechanism is not used by us to obtain any information about people visiting our website or to track their navigation. The cookies used on our websites do not store any personal data. You can find more information about cookies [here].

7. How long do we store personal data?

thefood.pl s.c. will process your personal data for no longer than is necessary to achieve the intended purposes, namely:

  • For the time necessary to conclude and perform the contract between us and the period after which claims arising from this contract become time-barred;
  • For the duration of fulfilling our legal obligations, and then for the period in which we may face legal consequences for non-compliance with the obligation, e.g., state authorities may impose a financial penalty on us;
  • In case thefood.pl s.c. processes personal data based on consent – until it is withdrawn;
  • In case thefood.pl s.c. processes personal data based on the legitimate interest of the data controller – until such interest ceases (e.g., expiration of the limitation period for civil law claims) or until the data subject objects to further processing (in situations where, according to legal provisions, such objection is available);
  • In case of direct marketing of our services – until an objection is raised by the data subject;
  • In the absence of specific legal or contractual requirements, the basic data retention period for records and other evidence documentation created during contract performance is a maximum of 10 years.

8. Transfer of data to other entities

We transfer personal data to other entities only when permitted by law. Recipients of your data may include:

Entities processing data on our behalf or supporting us in our activities:

  • Entities processing personal data on our behalf (so-called processors),
  • Entities providing hosting services to thefood.pl s.c.,
  • Entities providing us with software services, software or IT hardware maintenance services,

Other data controllers, processing data on their own behalf:

  • Auditors and certified auditors, legal and tax advisors,
  • Banks, other payment institutions,
  • Insurance companies,
  • Entities conducting postal, courier, forwarding, and transport activities,
  • Debt collection companies.

thefood.pl s.c. does not intend to transfer your personal data outside the European Economic Area, i.e., the area of the European Union, Norway, Liechtenstein and Iceland, nor to international organizations.

thefood.pl s.c. may disclose selected information about you to appropriate public authorities (including law enforcement agencies) or third parties when required by applicable laws, other legal provisions or court judgments. The need to disclose personal data may also be caused by conducting audits in the field of data privacy or security or when handling complaints or taking action related to security threats.

thefood.pl s.c. does not sell personal data to third parties.

9. Rights related to the processing of personal data

In connection with the processing of your personal data by thefood.pl s.c., you have the following rights:

  • The right to access your data and receive a copy of it (which is limited to data processed on the basis of a contract or consent and in an automated manner);
  • The right to rectify (correct) your data;
  • The right to erasure of personal data, in situations where data processing is not carried out to fulfill an obligation arising from legal provisions;
  • The right to restrict data processing;
  • Regardless of the above rights, you have the right to object to the processing of your data based on our legitimate interest, including for direct marketing purposes.

You also have the right to lodge a complaint with the supervisory authority, the President of the Personal Data Protection Office in Warsaw (at the address: Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw), if you believe that your personal data is being processed by us in violation of the law.

10. Contact

In matters related to the processing of personal data, you may contact thefood.pl s.c., as the data controller:

  • By mail at the address: ul. Sosnowa 4, 81-604 Gdynia
  • Electronically, by writing to: info@thefoodgroup.pl

10. Changes to the privacy policy

thefood.pl s.c. may make changes to this document, which reflect the current Privacy Policy. In case of modifications, the date of the last update shown below also changes.

Date of last privacy policy update: 21-07-2025